Omniscope Evo licensing - picking the right model for your organisation

Modified on Tue, 21 May 2024 at 03:21 PM

Omniscope Evo is an application utilising the web technology to remove multiple access barriers and make it easy for people to build reports on any mobile device, collaborate with others and effortlessly share their findings without the need for every person in that chain to download the software, exchange the files or pay for the license. Liberating!

Strictly speaking - someone has to manage Omniscope installation, host the files and pay for the license, also decide which license will deliver the best value for their organisation.  This will depend on how many people in a company are creating or editing reports, how many participants are viewers, and how many of either group are likely to be active at peak time.

Evo Pro: For data processing, analytics and reporting, with collaborative power

Evo Pro edition offers a solution for those who wish to have Omniscope installed as an app on their own machine or as a server, to work online or offline. It bundles full data prep, transformation, analytics and visualisation functionality.

It's a cost-efficient scenario where analysts are exploring data and producing internal reports.

The licence introduces the concept of a shared seat: access is based on the maximum number of concurrent users. For example, a Pro 10 licence allows any 10 users to access Omniscope at any point in time. If a user tries to log into the app and no seats are currently available, they are denied access.

Evo Business: For publishing to your audience and developing custom integrations, analytics and visualisations

Omniscope Evo is likely to be installed in a central location, on a server that could cater for multiple users accessing the data management tools or the ready-made hosted reports. The server could be either a rented cloud machine or a physical machine managed by the company. For this type of installation you need to have an idea about the 'peak traffic', in order to decide whether to go for Evo Business or an Enterprise license.  

With the Business plan you can define named seats, to better customise user access to your installation.

Report Viewers
The Business plan allows you to define Report Viewers and to share your data insights with an external audience.

A Report Viewer is a user who can explore and interact with dashboards.

In addition to the shared Editor seats, you can also specify how many Report Viewers require access to the reports on your Omniscope instance.

Editors vs Viewers - finer details

If you have a Business license Omniscope can distinguish between Editors and Viewers, and counts seats separately for each tier according to the server's licence. A user who is exclusively consuming shared reports (and does not have permissions to edit reports, edit data or refresh data) counts as a viewer; all other users count as editors. 

Note: closing the browser tabs with reports, or 15 minutes after the last communication from the browser, will clear an allocated user seat.

Scheduler App & API add-on

In case you need to automate your workflow and schedule data transformation and report refresh you can complement your licence with the Scheduler app & workflow API add-on, which will also allow you to programmatically control, configure and trigger actions via the Workflow API.

If the number of users / editors on the system is high, and the company doesn't want to impose any access restrictions, or for the ultimate fully featured experience including all aforementioned capabilities and add-ons - it's time for the Evo Enterprise license.

 Evo Enterprise: For unlimited publishing, white-label embedding, horizontal scaling and premium support

To reach non-restricted concurrent users access, powerful automation (Scheduler application), custom Branding (so all the project pages and reports could be styled using the company's logo and branding pack), and getting priority support, Enterprise is the way to go.

For companies who are data publishers, catering for the multiple clients, branding could be done on a per-folder level, so each client will see their own branding on the dedicated report list page, as well as on their dashboards.

Scheduler app and Workflow APIs are powerful tools to completely automate reporting process and set different data refresh and publishing schedule for each report. When combined with centrally-managed bookmarks and parameters (used to create report variations, execute loops, or control data source access) it becomes a method of bringing the reporting automation to zen level.

Note - Scheduler application is also available as an add-on for the Pro and Business licenses, however custom branding and white-label is available only on the Enterprise plan.

The idea of working on the same remote machine has its pros and cons. This great non-installation convenience also means that multiple users are sharing the resources of a single machine. At peak times, someone's user experience might be affected by the fact that several other users are performing some complex analytic processes. 

The answer to that is that there is no need for all the users to be connected to one machine. Company might decide to split the installation for the report-creators and report-viewers, so that machine that is hosting the reports is only updated with the finalised reports via Omniscope's working copy mechanism. It's a bit like separating the kitchen from the shop front that is selling the cookies...

Note about Security and user Authentication

Omniscope has multiple methods of handling the user access and permissions, making sure that those who should get access to the system are having smooth login and authentication process. 

User group management can vary every element of the user experience, based on someone's credentials: from access to all or just some files and folders, enabling editing/data extraction privileges, to managing which subset of the data the user will see in a report e.g. if your login identifies you as 'Sales Rep SW' - you will view only SW team's performance data, while the 'Management team' and 'Analytics team' will be able to access all datasets and edit all reports.

(See articles about the server permissioning and multi-tenant mechanism)


For Omniscope Evo pricing - please visit our pricing page.

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