Omniscope EVO is an application utilising the web technology to remove multiple access barriers and make it easy for people to build reports on any mobile device, collaborate with others and effortlessly share their findings without the need for every person in that chain to load the software, exchange the files or pay for the license. Liberating!
Strictly speaking - someone has to manage Omniscope installation, host the files and pay for the license, also decide which license will deliver the best value for their organisation. This will depend on how many people in a company are creating reports, how many participants are viewers/ editors, and how many of either group are likely to be active at peak time.
Single user license and Desktop installation - Evo Professional
Evo Professional edition offers a solution for those who wish to have Omniscope installed as an app on their own machine, so they could work any time, online or offline (Omniscope can run in a browser even without the internet connection). This is another method to separate the analysts from viewers / editors.
They could save their IOX projects on a shared location or synchronise their local report copy with the hosted report via the working copy functionality.
Note - Evo Professional license has full data prep, transformation, analytics and visualisation functionality, but is lacking ability to collaborate on projects and share reports with other users. For this you should consider Evo Team or Enterprise multi-user licence.
Multi-user licenses and Server installation: Evo Team and Enterprise
Omniscope Evo is likely to be installed in a central location, on a server that could cater for multiple users accessing the data management tools or the ready-made hosted reports. The server could be either a rented cloud machine or a physical machine managed by the company. For this type of installation you need to have an idea about the 'peak traffic', in order to decide whether to go for Evo Team or an Enterprise license.
Evo Team license is cost-efficient in scenarios where a small number of analysts is producing reports for a limited audience.
The Team licence brings the concept of shared seat: access is based on the maximum number of concurrent users. For example, a Team 10 licence allows any 10 users to access Omniscope at any point in time. If a user tries to log in the app and there are no seats currently available, they are denied access.
Let's say a team of 3 analysts is producing reports that will be seen by 20 people. In this scenario, a "Team 10" licence, indicating 10 concurrent users, could probably do the job, because the likelihood that all users will be active on the system at the same time is very low. If the 3 analysts are active for most of the day, any non-named 7 users could access the reports at any time. This could be different 7 people at 9am, and another lot of 7 at 9.30am. Should the 11th person try to connect, they will get the message to try again later.
If this happens frequently - that's a sign that Team license should be upgraded to a higher concurrency limit.
Upgrade is a simple process and could be completed on the same day.
Important: Omniscope removes the need for strictly-defined roles - someone could be an analyst in the morning and viewer or data editor in the afternoon. It doesn't matter whether someone is using the data management tools all day or just once in a while. They will be counted as a concurrent user when they are active, while offering flexibility and free seat to other users when they're not.
Scheduler App & API add-on
In case you need to automate your workflow and schedule data transformation and report refresh you can augment your licence with the Scheduler app & API add-on, which will also allow you to programmatically control, configure and trigger actions via the Workflow API.
Unlimited Viewers add-on
This add-on is perfect when you want to host reports and share them with unlimited concurrent Viewers, which will be able to independently explore, filter, select, drill down data to navigate your dashboards and consult your reports.
If the number of users / editors on the system is high and the company doesn't want to impose any access restrictions, or for the ultimate fully featured experience including all aforementioned capabilities and add-ons - it's time for the Evo Enterprise license.
Apart from the non-restricted concurrent users access it also comes with the Scheduler application, Branding functionality (so all the project pages and reports could be styled using the company's logo and branding pack), and priority support.
For the companies who are data publishers, catering for the multiple clients, branding could be done on a per-folder level, so each client will see their own branding on the dedicated report list page, as well as on their dashboards.
Scheduler application is a powerful tool to completely automate reporting process and set different data refresh and publishing schedule for each report. When combined with centrally-managed bookmarks and parameters (used to create report variations, execute loops, or control datasource access) it becomes a method of bringing the reporting automation to zen level.
Note - Scheduler application is also available as an add-on for the Team licenses, however branding is available only on the Enterprise plan.
The idea of working on the same remote machine has its pros and cons. This great non-installation convenience also means that multiple users are sharing the resources of a single machine. At peak times, someone's user experience might be affected by the fact that several other users are performing some complex analytic processes.
The answer to that is that there is no need for all the users to be connected to one machine. Company might decide to split the installation for the report-creators and report-viewers, so that machine that is hosting the reports is only updated with the finalised reports via Omniscope's working copy mechanism. A bit like separating the kitchen from the shop front that is selling ready-made cakes...
Security and user authentication
Omniscope has multiple methods of handling the user access and permissions, making sure that those who should get access to the system are having smooth login and authentication process.
User group management can vary every element of the user experience, based on someone's credentials: from access to all or just some files and folders, enabling editing/data extraction privileges, to managing which subset of the data the user will see in a report.
If your login identifies you as 'Sales Area SW' - you will view only SW team's performance data, while the 'Management team' and 'Analytics team' will be able to access all and edit all reports.
For Omniscope Evo pricing - please visit our pricing page.